Finance and Admin manager

Job Description

An exciting opportunity to join a well-established but expanding company that specialises in the design, installation and maintenance of specialist gas systems.
The Finance & Administration Manager is responsible for the efficient running of MPI’s back-office operations, the effective control of its financial resources including responsibility for purchasing and management of approved suppliers, and of the administrative systems, in order to contribute to the delivery of the company’s overall commercial objectives. The position is full time based at our offices in Thorp Arch, Wetherby.
Responsibilities include (but are not limited to):
- To manage the Company’s financial affairs, including management of the accountancy system Xero which produces our statutory accounts together and to ensure that the most efficient and effective financial control systems and reporting mechanisms are in place.
- Checking invoices received against purchase orders raised
- Adding received invoices to Xero
- Sending invoices to customers for works completed
- To ensure that all bank accounts are regularly reviewed and reconciled.
- To prepare quarterly management reports and P+L projections on individual contracts and other relevant reports.
- To manage payroll and records, National Insurance and pension contributions in accordance with HMRC requirements.
- To liaise with Inland Revenue, Customs & Excise and the company’s accountants, and to ensure completion of PAYE/NIC/Pensions Regulator, VAT, Company’s House.
- To ensure that UK taxes, including UK and overseas VAT and withholding taxes are fully understood and that these are complied with
- To oversee all VAT matters, looking at efficient ways of reducing VAT liability and keeping abreast of current VAT legislation.
- To efficiently manage all external suppliers, and to ensure that all the Company’s expenditure is correctly authorised and accounted for.
- Responsible for booking company travel as well as managing fleet.
- To ensure the overall smooth running of the Company’s internal administration and its cost-effectiveness.
- To manage personnel procedures in relation to training, holidays and appraisals, ensuring these are properly documented, and advise on relevant policies.
- To ensure that appropriate policies are in place with regard to procurement and tendering processes to secure the best deals for products from approved suppliers as well as considering new suppliers.
- To be responsible for ensuring compliance from administrative perspective of ISO 9001 standard.
Candidate must be able to work well under pressure and previous experience of working in a small team is beneficial. They need to be highly organised with an attention to detail and ability to multitask. Previous experience in a similar role is ideal but not essential for the right candidate. Must have experience with Microsoft Office. Ongoing internal training will be given on company processes and systems.